What is the virtual seminar room?

The virtual seminar room is a bookable virtual space allowing one-off seminars, events and meetings to be held online, for up to 200 participants at once.  The seminar room is a separate facility to the perpetual meeting rooms allocated to all UQ staff.

Why would I use a virtual seminar room?

This space can be used purely as an online meeting space; or could be used to supplement a live event by offering online attendance to a much wider audience.  For example:

  1. Offering online attendance for particular conference events (keynote or special guest speakers);
  2. Large meetings with remote and distributed staff (Annual Faculty meetings etc).

Other considerations

Using the Adobe seminar room requires planning and preparation.   Like any physical venue, we recommend booking the seminar room as soon as you have confirmed dates for your event.  Licensing for this service only allows one seminar room to be in use at any time, and priority will always be given to prior bookings.

Checking room availability: To check the availability of the room you will need to check the corporate calendar from within your Outlook application.  The ITS web page provides instructions on checking the seminar room availability.

Online bookings: Virtual seminar room bookings are made via an online form and then managed and confirmed by the ITS Help Desk.

Training: We highly recommend that staff planning to host a session in the Adobe seminar room have attended an Adobe training session or contact the ITS trainer to discuss your training requirements.  There is no “live” support available when using the seminar room.

Adobe Connect can also be used to hold virtual meetings and virtual classrooms.

Virtual classrooms (Adobe Connect):  Course coordinators can set up virtual classrooms (virtual meeting rooms), that can be accessed by all students in that course, through a link in Blackboard. The virtual classrooms could be used for lectures, tutorials and as a virtual meeting spaces for group work.