Teaching staff are responsible for ensuring marks and grades are secure. Examples of good practice are provided to help you in the Ppl 3.10.02 Asessment - Protecting Grade Integrity Guides (click on the Guidelines tab).

Practical steps you can take to improve Grades management and security include:

General computer security

  • Use strong passwords, that are not reused and are changed regularly. Refer to the ITS UQ passwords guide.
  • Lock your computer when you are away from your desk. Refer to How to lock a PC and How to lock a Mac.
  • Take care when using public or untrusted computers. i.e. In e-zones or computer labs

Use a central system

  • Grade management and security are built-in. i.e. ITS provide logging and monitoring of Grade Centre activity.
  • Consider using Learn.UQ (Blackboard) to reduce manual transfer error
  • Minimise use of spreadsheets and if used ensure they are store on a UQ network drive with access only to relevant staff.

Record reasons for mark changes

Review the history of mark changes

You should view the history of mark changes to identify potential manipulations and errors before transferring grades to SI-net.

  • Grade Centre: Use the Grades History tool to review changes before finalising grades. Comments you have added about why marks were updated will show in this report. Refer to the Grades history report.
  • Spreadsheets: Review the tracked changes and comments.