ITS have extended online course availability to students. A HTML archive of UQ’s courses has been created to: a) avoid an unsustainable accumulation of LMS storage, and b) address the University’s desire for courses to generally be available online for the duration of a degree, beyond the policy required duration. The new course archive requires the same authentication as the Blackboard courses (e.g. students originally enrolled in that course), but this could be opened up as required.

Archives loaded to-date are available here: https://archive.learn.uq.edu.au/

Policy 6.40.06 Availability and Archiving of Concluded Course Site Materials in Blackboard requires retention of a student’s eLearning materials for up to two years. In 2012 the eLearning strategy committee (ESC) expressed an interest in extending the retention period to the average duration of a degree, so that materials are available to students for revision.  Maintaining learning materials for that long within Blackboard itself would degrade system response time for staff and students. A new HTML based learning materials interface, external to Blackboard, now allows students to access their courses for a longer period.

Table 1 Summary Comparison of UQ policy 6.40.06 and the Enhanced Archiving Regime

 

Current Policy 6.40.06 ‘Availability and Archiving of Concluded Course Site Materials in Blackboard’

Enhanced Retention System

Student Learning Materials (eLearning course resources)

By default materials will be retained for 1 year after completion of the course. With DVC(A) approval learning materials can be retained for a maximum of 2 years from the course completion date.

Most learning content will be retained for 5 years after cessation of the course.

Student Assessment Material

All student eLearning assessment must be kept available online for the student for 12 months from cessation of the course, and a further year off-line.

Retain fully available to the instructor or enrolled students inside Blackboard for 2 years after cessation of the course.

 

 

Table 2 Detailed Comparison of UQ policy 6.40.06 and the Enhanced Archiving Regime

Period

Up to 2 years after cessation of the course

2-5 years after cessation of the course

5+ years after cessation of the course

System

Blackboard: Will retain both learning content and assessment items fully available to the instructor or enrolled students inside Blackboard, and well beyond policy 6.40.06

Flat HTML: The majority of learning content will be retained for 5 years after cessation of the course, equalling the duration of most degrees.

Purged: At the 6 year mark any remaining enrolled students will be emailed with 1 month notice of impending deletion, and given the ability to export materials.

Content folders

All Preserved

Preserved

All Purged

Folder structure within courses

Preserved

Standard content items within these preserved, e.g., doc docx pdf gif jpg, etc

Preserved

Lecture Recordings (Echo360)

 

Blogs

Preserved

Wikis

Preserved

Discussion boards

Preserved

Group-level everything

Not preserved

Submitted assignments, Gradecentre

Not preserved

 

The new design was proposed to the eLearning operational forum in October 2013 with trial system access provided in November and the new regime confirmed at the 22 August 2014 Elearning Strategy Committee meeting.